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Improve Staffing Hire Speed and Retention with Better Screening

June 8, 2022

Background screening is a critical part of the hiring process for healthcare staffing agencies. It ensures candidates have the qualifications and credentials they claim to have, and that they have no criminal history or other negative issues that could pose a risk to patients or the organization. However, an inefficient background screening program can create time-consuming processes, leading to slower hiring which in turn, will hinder the agency's ability to meet the staffing needs of healthcare facilities. Today, we'll explore how healthcare staffing agencies can improve their background screening program to hire talent faster and increase employee retention.

Streamline the screening process

One of the most effective ways to improve the speed of the screening process is to streamline it. By simplifying the process, healthcare staffing agencies can reduce the time it takes to complete the screening process and speed up the hiring process. One way to do this is to use an online platform that allows candidates to complete their application and background check forms online. This not only saves time but also ensures that all required information is provided and easily accessible.

Another method of optimizing the screening process is to use a platform that automates the process. Automation reduces the need for manual intervention, which can be time-consuming and conducive to human error. Automated screening will identify potential red flags more quickly and accurately than a manual process.

Use modernized technology to conduct background checks

Technology has revolutionized many industries, and background screening is no exception. Advanced technology will quickly analyze large amounts of data and identify potential red flags. By using newer technology, healthcare staffing agencies can identify qualified candidates more quickly and reduce the risk of hiring someone with a criminal record or other negative history. It can also be used to verify credentials, licenses, and other qualifications. By automating the screening process, healthcare staffing agencies can reduce the time it takes to screen candidates and increase the accuracy of the screening process.

Develop clear screening criteria

One of the most important aspects of any background screening program is developing clear screening criteria. This involves identifying the qualifications and credentials required for each position, as well as any specific requirements or restrictions, such as criminal history or drug testing. An accredited CRA, such as Vault Workforce Screening, can help with best practices here.

Clear and consistently applied screening criteria is essential to ensure that only qualified candidates are hired and to reduce the risk of turnover due to poor performance or other issues. Screening criteria should be consistently applied to all candidates to ensure that the hiring process is fair and unbiased.

Provide training to hiring managers

Hiring managers play a critical role in the screening process as well. They are responsible for reviewing the screening results and making hiring decisions. To ensure that they are able to effectively screen candidates, healthcare staffing agencies should provide training to hiring managers on how to review screening results, identify potential red flags, and use pre-defined screening criteria.

Training should also cover how to conduct effective interviews and assess candidates' skills and qualifications. By providing training to hiring managers, healthcare staffing agencies can ensure that they are able to identify the best candidates for the job and reduce the risk of turnover due to poor hiring decisions.

Implement a continuous monitoring program

A continuous monitoring program is helpful in ensuring employees remain in compliance with your screening criteria throughout their tenure. This involves regularly checking employee records and conducting periodic screenings to ensure that employees continue to meet the qualifications and requirements for their position.

Continuous monitoring can help to identify potential issues early on and address them before they become major problems. For example, if an employee's license or certification expires, the agency can work with the employee to ensure that they renew it in a timely manner to avoid any disruption to their work. Regular monitoring can also identify any changes in an employee's criminal history or other issues that may affect their ability to perform their job. Implementing a continuous monitoring program can be done by utilizing software that automatically checks employee records and alerts the agency when any issues arise. This can help to reduce the workload for staff and ensure that monitoring is consistently performed.

By implementing these steps, healthcare staffing agencies can reduce the time it takes to screen candidates, ensure that only qualified candidates are hired, and reduce the risk of turnover due to poor performance or other issues. This not only benefits the agency but also the healthcare facilities that rely on them to provide qualified and reliable staff to care for patients. With the right screening program in place, healthcare staffing agencies can be confident in the quality of the staff they provide and the care that patients receive.

We are currently offering a free 30-minute screening program review with our compliance experts. Schedule today and we'll step through every aspect of your program and where you may be able to improve. There is no obligation or risk involved, and you'll receive a free report you can review with team members following the consultation.

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The information and opinions expressed are for educational purposes only and are based on current practice, industry related knowledge and business expertise. The information provided shall not be construed as legal advice, express or implied. Consult with legal counsel before any action is taken or not taken in relation to information disseminated in this resource.